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Personal Information Protection Policy

We regard appropriate handling of personal information as a social responsibility and have therefore set a policy concerning personal information protection as follows, based on which we shall endeavor to protect and manage personal information. The policy shall be thoroughly informed to all of our employees including executive officers. Furthermore, to put the policy in practice and comply with it, not only shall measures for personal information protection be developed and implemented, but the implementation shall also be regularly audited as we seek to continuously improve the measures for personal information protection.

  • 1. We shall comply with laws, as well as policies and guidelines developed by the administrative authorities related to personal information protection.
  • 2. We shall establish a framework to protect personal information, set internal rules and regulations and comply with them concerning acquisition, use and management of personal information.
  • 3. Personal information acquired shall be handled in accordance with the Purpose of Use of Personal Information that we set.
  • 4. Personal information shall not be provided to third parties except for the following cases:
    • 1. When the owner of the personal information has agreed
    • 2. When information is disclosed or provided in a way that does not identify individuals, such as statistics data and the like
    • 3. When information is provided in accordance with a law
    • 4. When provision of information is required to protect a human life, body or property, and it is difficult to obtain consensus from the owner of the information
    • 5. When information is needed particularly for the improvement of public health or sound development of a child, and it is difficult to obtain consensus from the owner of the information
    • 6. When we need to cooperate with the government or a local government for its public operation, and obtaining consensus from the owner of the information may interfere with the execution of such operation, and
    • 7. When information is provided to parties described in the section 5 below
  • 5. We may share personal data with Oji group companies within the scope of the Purpose of Use of Personal Information that we set. In such a case, we, Oji Tac Co., Ltd., shall take responsibility for the management of such personal data.
  • 6. We shall take preventative measures against unlawful access, loss, destruction, falsification, leak and such of personal data and shall promptly take corrective measures in the unlikely event of an accident.
  • 7. When the owner of personal data files a request according to the criteria we have separately established for a disclosure, deletion or correction of personal data held, we shall confirm the identification of the requester and then appropriately respond to the request unless there is a special reason not to do so, such as in a case where it will result in a breach of another law.

For inquiries related to personal information protection, please contact:
Business Administration Department,
Oji Tac Co., Ltd.

February 10, 2012

Purpose of Use of Personal Information

Our main line of business includes manufacturing, processing and trading of paper, pulp and such, and we use personal information we have obtained solely for the purpose of executing our business operations, such as business communication.
However, personal information of those who have applied for a questionnaire shall only be used for sending a prize won or a direct mail, and e-mail addresses of those who have subscribed to our email updates shall only be used for email delivery, even though the personal information has been acquired for the execution of our business operation.
In addition, we may commission part of our business operations to a subcontractor in order to facilitate the operation, and provide the subcontractor with personal information only to the extent that is required. In such a case, we shall give thorough instruction to the subcontractor to manage the information provided in the same way as we do.

February 10, 2012

Oji Tac Co., Ltd.